Free Quotation Generator

A quotation is a price proposal sent before work begins — non-binding until the client accepts. An invoice is sent after the work is done (or in installments) and creates a payment obligation. Once the client accepts your quotation, you typically issue an invoice for the same scope.

Industry standard is 30 days for most services and 7-14 days for products with volatile pricing (commodities, hardware). Shorter validity protects you from cost increases; longer validity gives the client room to decide. State the validity date clearly on the quotation.

Yes. Quotations can show prices inclusive of tax (showing the breakdown), exclusive of tax (with a clear note), or both. For B2B work, exclusive-of-tax with a clear tax line is the cleanest approach since the buyer typically claims input tax credit.

Very similar. A proforma invoice is a more formal quotation that resembles an invoice in layout and is often used for international trade (customs, advance-payment requests). A standard quotation is informal and used domestically. Both are non-binding until accepted.

Yes. After the client accepts the quotation, copy the line items into our free invoice generator at /, change the document number to an invoice format (INV-...), and add payment terms. The line items, totals, and tax stay the same.